Welcome to the central hub for all official documents of the Timmins Badminton Club. We are committed to operating in a fair, transparent, and accountable manner. This page provides our members with easy access to the bylaws that form our constitution, the policies that guide our operations, and the records of our official meetings.

We believe that an informed membership is an empowered membership. Please feel free to review these documents to understand your rights, our operational framework, and the decisions made on your behalf.

1. Foundational Documents

These are the core documents that define the purpose, structure, and general rules of our club. Every member should be familiar with them.

Official Club Bylaws

  • This is the constitution of our club. It outlines member rights, the structure of the Executive Committee, and the rules for meetings and elections. Download the Timmins Badminton Club Bylaws (PDF)

Member Guidebook & Policies

  • This is the primary “rulebook” for all members and players. It contains the Code of Conduct, playing etiquette, safety rules, and day-to-day operational policies. Download the Official Member Guidebook & Policies (PDF)

2. Operational Policies

These standalone policies have been formally adopted by the Executive Committee to address specific areas of club operation, ensuring safety, privacy, and responsible conduct.

Health & Safety Policy

  • Outlines our commitment to a safe playing environment and includes our official Emergency Action Plan (EAP). Download the Health & Safety Policy (PDF)

Safe Sport Policy

  • Defines our commitment to an environment free from harassment, abuse, and discrimination, and outlines the procedure for reporting concerns. Download the Safe Sport Policy (PDF)

Data Privacy Policy

  • Explains what member information we collect, why we collect it, and how we protect it in accordance with Canadian privacy law. Download the Data Privacy Policy (PDF)

Photography & Media Policy

  • Outlines the rules for both official club photos and personal photography by members to ensure the privacy and comfort of all participants. Download the Photography and Media Policy (PDF)

3. Official Waiver

All members are required to sign this waiver before participating in any club activities.

  • Waiver, Release of Liability, and Assumption of Risk Agreement
  • This is the official legal document required for participation.
  • View/Download the Official Waiver (PDF)

4. General Meeting Records

This section provides transparency into the democratic governance of our club.

Meeting Agendas

  • The agenda for any upcoming Annual or Special General Meeting will be posted here to provide members with proper notice.

Meeting Minutes

The minutes are the official written record of what happened at a General Meeting. Minutes are posted to the archive after they have been formally approved by the membership at the subsequent meeting. Draft meeting minutes may be posted prior to approval and will be identified as such.

A Note on Privacy: The documents posted in our public archive are edited to remove personal information (such as attendee lists and the names of movers/seconders) to protect the privacy of our members. The official, unredacted minutes are part of the club’s formal records. As per Article 6.2 of the Club Bylaws, any member in good standing may request to inspect the official records by contacting the Club Secretary.